ABOUT THE JOB
Rodriguez Construction Group is looking for a reliable Front Desk Receptionist/Clerk to help us continue growing. This position will be the face of our office, playing a key role in providing exceptional customer service, greeting visitors, answering phones, and ensuring the front office operates smoothly. This position will allow you to work on some of our firm’s top construction projects. If you thrive in a fast-paced environment, have strong communication skills, and enjoy helping others, Rodriguez Construction Group is an ideal place to grow your career.
Job Responsibilities:
As a Front Desk Receptionist/Clerk at Rodriguez Construction Group, you will be expected to represent the organization professionally at all times and contribute to a well-organized, efficient office environment. The following responsibilities are intended to describe the general scope of work being performed in this role:
- Maintain a clean, organized, and welcoming front desk and common office areas throughout the workday
- Communicate proactively with the Executive Administrator regarding supply levels, delivery schedules, and any operational issues requiring attention
- Exercise discretion when handling confidential mail, packages, and sensitive company information
- Demonstrate reliability, punctuality, and a willingness to assist across departments as workload requires
- Ensure proper document storage on RCG drives; assist with onboarding employee documents, prep folders, scan and organize for file cabinets, and on RCG’s S drive when applicable
Job Qualifications/Skills:
As the Front Desk Receptionist, you will need to be a team player, detail-oriented, highly organized, hardworking, and able to effectively manage multiple tasks simultaneously and work under pressure to meet/set goals, budgets, and deadlines. Specific qualifications/skills include:
- Outstanding organizational, written, and verbal communication skills required and ability to communicate effectively both internally and externally
- Ability to work within spreadsheets and databases
- Ability to work under time pressure and adapt to changing requirements with a positive attitude
- Ability to work under pressure, meet deadlines, and be able to work in a fast-paced environment
- Ability to work effectively with minimal supervision and possess good organizational skills.
- Ability to work independently and as part of a team
Education and Experience Requirements:
- High school diploma or equivalent required
- Previous experience as a receptionist, administrative assistant, customer service, or front office role preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer applications
- Ability to learn company-specific software and office systems
- Experience operating phone systems
- Reliable attendance and punctuality; this role will be an in-office role with times to be defined once hired
This position serves as the first point of contact for all visitors, vendors, and incoming communications at the RCG office. This role is responsible for maintaining a welcoming and organized front office environment while providing essential administrative, facilities, and safety support to the broader team. This position is also responsible for monitoring, restocking, and organizing all office and kitchen supplies across both the Mezzanine and 3rd floor office spaces. Additional duties may be required to help support the Executive Administrator and Administrative team, such as NYS Mandatory Postings, Job Board and COI Packets, Meeting Minutes, Safety Files and Boards, Staff Logs and Training Records.
Physical Requirements:
The physical demands are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
- Able to lift and move up to 30 pounds regularly
- Regularly required to speak clearly and hear the spoken word as well
- Regularly required to read and write clearly in the English language
Benefits:
We strive to create an environment that provides our associates with the right balance between work and family life. Our package includes:
- Comprehensive compensation based on education/experience
- Medical, dental, life insurance, and a health savings account
- 401(k)
- 401(k) matching
- Paid Time & Holidays
- Referral Program
- Professional development and training
